The United Nations Office in Tanzania is establishing a roster of in various functionalities. The successful candidates’ profiles shall be kept in the roster to be used by UN Agencies in Tanzania looking to recruit for this function. The candidates’ profiles shall be valid for 2 years.
The Assistant Human Resources Officer supports the UN People Strategy. Having the right people in the right place at the right time is at the core of enabling UN to achieve its objectives. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UN’s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.
The Assistant Human Resources Officer will function under direct supervision of the (Senior) Administrative or Human Resources Officer. Incumbent will handle HR related activities within the country/ operation, and he/she may directly supervise, coach and guide locally recruited staff responsible for the personnel administration and other HR related matters. He/she will assist the (Senior) Officer responsible for Administration/ Human Resources in the process of staffing and budget reviews, recruitment and appointment of staff, and in the performance management and staff welfare issues. Incumbent will have close working relationship with the staff-related services in UN He/she will also maintain contact and close cooperation with other UN agencies in the country.
All UN staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UN which includes the UN Charter, UN Staff Regulations and Rules and respective UN Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and the UN core values of professionalism, integrity and respect for diversity.
- Provide input in the preparation of the annual operations programme review submissions, and in the review of the training needs of the staff, making appropriate proposals to meet identified needs.
- Advise and counsel staff members on their rights, obligations, benefits and entitlements in line with UN staff rules and regulations.
- Assist in timely advertising and filling of General Service and National Officer vacancies. Prepare submissions for the review by the local Assignments Committee (AC). Process recruitment, assignment and reassignment of local staff for the country operation, in accordance with UN rules and procedures.
- Conduct regular audit and verification of personnel records in the office, including audit of MSRP entries into HR module, as well as of the attendance, overtime and leave records. Monitor maintenance of the daily tracking system to ensure accurate information is provided on staff and families in case of emergency. Provide support, guidance and training to all staff performing personnel administration and other HR related functions.
- Brief newly-arrived international staff on related administrative formalities; process and follow up on their accreditations and other related documents, and arrange for their onward travel to the field office, if applicable.
- Supervise administration of UN medical insurance plan for locally recruited staff. Assist staff and dependants in case of medical evacuation.
- Assist in HR related activities of the security evacuation plan, ensuring relocations/evacuations are managed and administered in line with the provisions of the UN Security Management System Policy.
- Maintain liaison with the support sections and divisions at headquarters, on matters related to the recruitment and personnel administration support, medical and other issues of staff welfare and safety.
- Enforce local compliance with the UN staff rules and regulations, as well as with the performance management system.
- Clear issuance and extension of contracts for locally recruited staff.
- Clear payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
- Perform other related duties as required.
Qualifications and Experience:
Years of Education / Degree Level
- Undergraduate degree (equivalent of a BA/BS) in Human Resources Management/Administration, Law or similar disciplines plus minimum 1 year of previous relevant professional experience. Graduate degree (equivalent of a Master’s) or Doctorate degree (equivalent of a PhD) may also be accepted.
- Good knowledge of UN administrative procedures and processes and exposure to provision of support services in an international organization.
- Knowledge of English and UN working language of the duty station if not English.
- Knowledge of UN/UN field operational realities, especially in hardship duty stations.
- Field experience with UN and/or with other humanitarian organizations is an asset.
- High IT affinity and working experience of PeopleSoft/MSRP HR module, as well as with MSRP Financials and Focus.
- Knowledge of additional UN languages.
How to Apply:
In order to submit your application create an account on Radar website by clicking ''I'm interested'' button.
Your application letter should state the relevant Reference number in the subject line and be addressed to;
The Human Resources Working Group
One UN Office in Tanzania
Dar es Salaam
The closing date for application is 07 October 2020
Notice: There is no application, processing or other fee at any stage of the application process.