Job title: Procurement Assistant
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable
Job published: 24-06-2020
Job ID: 32242

Job Description





  • Obtain quotes for standard stock and direct purchase


  • Prepare comprehensive price adjudications for standard stock and direct purchase items.


  • Prepare and issue orders/amendments for standard stock items and direct purchase items as required.


  • Send purchase orders to suppliers and obtain receipt


  • Expedite outstanding quotes.


  • Ensure purchasing policy and procedures are adhered to.


  • Ensure purchase orders and quotes are processed within the stipulated time frame.


  • Clarifying purchasing requests with originators if necessary, to ensure requirements are adequately described and the correct specification are forwarded.


  • Identification and implementation of business opportunities.


  • Obtain savings through supplier


  • Negotiations, warranties and credit facility


  • Evaluate performance of all suppliers, vendors and goods delivery and make recommendations to improve processes for local purchasing process


  • Review requisition for completeness and accuracy, follow up on discrepancies with the initiating department, identify available suppliers for each requisition item


  • Review quality of purchased products


  • Research potential Vendors


  • Compare and evaluate offers from Suppliers


  • Supervise all products and monitor for transport damage and return goods


  • Evaluate performance of all carriers, vendors and goods delivery and make recommendations to improve processes for overseas buying process





  • Expedite overdue orders to ensure timely delivery


  • Obtain a delivery date to Freight Forwarder from the Supplier and recording of such on Mainpac system


  • Expedite overdue orders with Suppliers and record revised delivery dates on Mainpac system


  • Liaise with supplier, Freight Forwarder at country of origin as well as country of destination to ensure that all documentation required for customs issues are in order


  • Obtain all documentation relevant to the container and keep on order file until container is received on site.


  • Expedite container from Port of dispatch to Port of destination and record on Mainpac system


  • Keep a record of all reasons for delay at Port of destination and take corrective action when required.



Relationship with Supplier and Customers


  • Communicate with end users on purchase queries and provide advice where possible.


  • Resolve queries from internal and external sources





  • Ensure that all purchase orders and correspondence is filed correctly.


  • Communicate item description, supply and specification changes to inventory department to ensure stock catalogue is correct and up to date


  • Addresses problems when possible or reports to procurements Incharge and Supply Chain Manager


  • Update tacking report as and when required


  • Update records in the purchasing system


  • Maintain purchasing reports and prepare purchasing statistics for Month end reporting


  • Attend trade shows and exhibitions to stay up-to-date with industry trends


  • Prepare weekly & Monthly reports on purchases, including cost analysis


  • Maintain updated records of purchased products, delivery information and invoices


  • Coordinate with the clearing Agent for the purchase of Overseas goods


  • Review of the Invoices submitted by the clearing Agent


  • Manage all documentation for overseas purchases


  • Preparation of Tender evaluation


  • Provide analysis on detail cost comparison


  • Prepare weekly and Monthly Purchase report and submit to Procurement Incharge


  • Maintain the Health and Safety Policy as applicable to your area of responsibilities


  • Carries out any reasonable task or duty of similar nature as instructed by the Procurement manager



Education and Qualifications


  • Diploma in Procurement or Bachelor’s degree in Supply Chain Management, or Logistics


  • To be a member of the PSPTB will be added advantage





  • 2 years’ experience in Procurement