Job title: Procurement Assistant
Job type: Permanent
Emp type: Full-time
Salary type: Annual
Salary: Negotiable
Job published: 24-06-2020
Job ID: 32242

Job Description

Responsibilities

 

Purchasing

 

  • Obtain quotes for standard stock and direct purchase

 

  • Prepare comprehensive price adjudications for standard stock and direct purchase items.

 

  • Prepare and issue orders/amendments for standard stock items and direct purchase items as required.

 

  • Send purchase orders to suppliers and obtain receipt

 

  • Expedite outstanding quotes.

 

  • Ensure purchasing policy and procedures are adhered to.

 

  • Ensure purchase orders and quotes are processed within the stipulated time frame.

 

  • Clarifying purchasing requests with originators if necessary, to ensure requirements are adequately described and the correct specification are forwarded.

 

  • Identification and implementation of business opportunities.

 

  • Obtain savings through supplier

 

  • Negotiations, warranties and credit facility

 

  • Evaluate performance of all suppliers, vendors and goods delivery and make recommendations to improve processes for local purchasing process

 

  • Review requisition for completeness and accuracy, follow up on discrepancies with the initiating department, identify available suppliers for each requisition item

 

  • Review quality of purchased products

 

  • Research potential Vendors

 

  • Compare and evaluate offers from Suppliers

 

  • Supervise all products and monitor for transport damage and return goods

 

  • Evaluate performance of all carriers, vendors and goods delivery and make recommendations to improve processes for overseas buying process

 

 

Expediting

 

  • Expedite overdue orders to ensure timely delivery

 

  • Obtain a delivery date to Freight Forwarder from the Supplier and recording of such on Mainpac system

 

  • Expedite overdue orders with Suppliers and record revised delivery dates on Mainpac system

 

  • Liaise with supplier, Freight Forwarder at country of origin as well as country of destination to ensure that all documentation required for customs issues are in order

 

  • Obtain all documentation relevant to the container and keep on order file until container is received on site.

 

  • Expedite container from Port of dispatch to Port of destination and record on Mainpac system

 

  • Keep a record of all reasons for delay at Port of destination and take corrective action when required.

 

 

Relationship with Supplier and Customers

 

  • Communicate with end users on purchase queries and provide advice where possible.

 

  • Resolve queries from internal and external sources

 

 

Administration

 

  • Ensure that all purchase orders and correspondence is filed correctly.

 

  • Communicate item description, supply and specification changes to inventory department to ensure stock catalogue is correct and up to date

 

  • Addresses problems when possible or reports to procurements Incharge and Supply Chain Manager

 

  • Update tacking report as and when required

 

  • Update records in the purchasing system

 

  • Maintain purchasing reports and prepare purchasing statistics for Month end reporting

 

  • Attend trade shows and exhibitions to stay up-to-date with industry trends

 

  • Prepare weekly & Monthly reports on purchases, including cost analysis

 

  • Maintain updated records of purchased products, delivery information and invoices

 

  • Coordinate with the clearing Agent for the purchase of Overseas goods

 

  • Review of the Invoices submitted by the clearing Agent

 

  • Manage all documentation for overseas purchases

 

  • Preparation of Tender evaluation

 

  • Provide analysis on detail cost comparison

 

  • Prepare weekly and Monthly Purchase report and submit to Procurement Incharge

 

  • Maintain the Health and Safety Policy as applicable to your area of responsibilities

 

  • Carries out any reasonable task or duty of similar nature as instructed by the Procurement manager

 

 

Education and Qualifications

 

  • Diploma in Procurement or Bachelor’s degree in Supply Chain Management, or Logistics

 

  • To be a member of the PSPTB will be added advantage

 

 

Requirements

 

  • 2 years’ experience in Procurement